Accounts Payable Associate

Accounts Payable Associate – Accounting Department 

ArtSkills, Inc., has a full-time position available for an experienced Accounts Payable Associate. The successful candidate must perform exceptionally well in a fast-paced environment and be able to handle multiple assignments under pressure of tight deadlines. The candidate must be highly organized, resourceful, and detail oriented. The candidate must also have excellent verbal and written communication skills. This candidate should exhibit leadership skills, accept direction, and be enthusiastic about continued learning and improvement of relevant abilities. Experience in consumer products industry is a plus. 

JOB SUMMARY: 

Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner. 

Essential duties and responsibilities: 

• Match purchase orders to invoices and enter invoices into computer. 

• Reconcile processed work by verifying entries and comparing system reports to balances. 

• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries. 

• Monitor/track Letters of Credit, ensuring essential documents are received, completed, and presented in a timely manner. 

• Confirm that all Letters of Credit discrepancies are resolved expediently. Apply payment correctly in Quick Books. 

• Research products received in the warehouse, code and post supplier's invoices for accounts payable. 

• Enter supplier's bills and reconcile cost discrepancies. 

• Verify vendor accounts by reviewing the weekly statement of account provided by vendors. 

• Assist in financial management and analysis, as requested. 

• Pay vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments.

• Pay employees by receiving and verifying expense reports for advances; preparing checks. 

• Maintain accounting ledgers by verifying and posting account transactions. 

• Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data. 

• Report sales taxes by calculating requirements on paid invoices. 

• Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures. 

 Position requirements:

• Associate's Degree or equivalent in Finance, Accounting, or Business Administration.

• Solid understanding of basic accounting principles, fair credit practices, and collection regulations.

• Proven ability to calculate, post, and manage accounting figures and financial records.

• Proficiency in MS Office and experience with accounting software such as QuickBooks.

• Customer service oriented and vendor negotiation skills. 

• High degree of accuracy and attention to detail. 

 Please send resume and cover letter to Helen Lavin at [email protected] 

 Location: Bethlehem, PA. 

 • Compensation commensurate with experience, plus benefits, 401k, and exceptional work environment. 

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